Risk Assessment - Tennis

RISK ASSESSMENT FORM

Production Name & Number - Billericay Lawn Tennis Club - Corporate Video

Production Manager - Samuel Goodfellow, Matthew Flower, Karenza Wheatley

Guidance:

1. Assess whether a hazard will be present, write YES or NO.  Then for each hazard that you have said YES to do the following:
2. Rate each risk on a Severity scale from Negligable (N), Low risk (L), Moderate risk (M), Severe (S), Very severe (V)
3. Rate each risks Likelihood on scale from Very unlikely (VU), Unlikely (U), Possible (P), Likely (L), Very likely (VL)
4. Determine the Risk Factor from the table overleaf.

P = Present / S = Severity / L = Likelihood / R = Risk Factor

	Hazard	P	S	L	R
1	Alcohol/drugs	No	S	VU	2
2	Animals/insects	No
3	Audiences	No
4	Camera cable/grip equipment	No
5	Confined spaces	No
6	Derelict buildings/dangerous structures	No
7	Electricity/gas (other than normal supplies)	No
8	Fatigue/long hours	No
9	Fire/flammable materials	No
10	Hazardous substances	No
11	Heat/Cold/extreme weather	No
12	Laser/strobe effects	No
13	Machinery/industrial/ crane/hoist	No
14	Materials - glass, non-fire retardant set materials	No
15	Night operation	No
16	Noise – high sound levels	No
17	Non standard manual handling	No
18	Public/crowds	No
19	Radiation	No
20	Scaffold/Rostra	No
21	Smoking on set	No
22	Special effects/explosives	No
23	Special needs (elderly, disabled, inexperienced)	No
24	Specialised rescue/first aid	No
25	Stunts, dangerous activities	No
26	Tall scenery/suspended ceilings	No
27	Vehicles/speed	No
28	Water/proximity to water	No
29	Weapons	No
30	Working at heights	No
31	Working overseas	No
32	Other risks	Yes	M	P	3

5. Calculate the Risk Factor:

	Very Unlikely	Unlikely	Possible	Likely	Very Likely
Very severe	3	4	4	5	5
Severe	2	3	3	3	5
Moderate	2	2	3	3	3
Low Risk	1	2	2	3	3
Negligible	1	1	2	2	3

6. Decide the action to take:

5	Very severe	Take immediate action
4	Severe	High priority
3	Moderate Risk	Programme for action
2	Low Risk	Action may be required
1	Negligible	Probably acceptable

7. Then list each risk identified

Hazard Number:
Description of Hazard:	Tennis Balls may hit the equipment
Person(s) exposed (detail if cast/crew (C), outside company (O) or public (P) )	Crew
Action to take:	We will film from a distance where the tennis balls aren't a danger and we will have someone by the equipment at all times to make sure nothing hits the equipment
Person/company responsible for action
Hazard Number:

To be completed at agreed later date -
Exposed person(s) informed? (y/)		Agreed action taken? (y/)		Risk removed? (y/)

Completed by: Matthew Flower

Proposal - Tennis corporate video

Matthew Flower, Samuel Goodfellow, Karenza Wheatley 
Company Name - KMS Productions 
Working title for project - Billericay Lawn Tennis Club corporate video 
Intended Audience - Potential new members  
Contact - Colin Clay 

We wish to make a corporate video for Billericay lawn tennis club. We will speak with the heads of the tennis club and find out exactly what they want from us and what they want for the video which will feature on their website. We want to make the club look like a very nice place to play tennis and also show the sociable side where children can make friends and have fun in a safe environment. We hope to film parts of tennis coaching lesson that take part at the club and show a wide range of different abilities and ages in the video to show the club is for everyone, any age and any ability. We also want to shoot the Air dome that has recently been put up over 3 of the tennis courts, this allows for lessons and play to continue all year round with out worry from the cold winter weather. We hope to make a video to the best of our standard and my the club shine against other local tennis clubs in the area. 

Corporate Video - Recce Checklist

Recce Checklist

Name of location .Billericay Lawn Tennis Club      .......................................................................................................................................

Things to take:	Complete	Notes
Camera	Yes	We are using Cannon 600D to shoot the video
Mobile phone	Yes
Notebook, pen, PDA	Yes	We have a notebook with notes on what the club wants included in the video.
Programme risk assessment form	Yes	We have filmed out the risk assessment and we will have it on location
Maps/directions	No	All the crew know how to get to the location
Student ID card	No
Brief	Yes	We will have the brief present during filming so we know exactly what the club want, and also what lessons will be ongoing that day.
Checklist	Yes
Talking to people:	Complete	Notes
Confirm ownership	Yes	All the crew attended a meeting before production started to discuss exactly what they wanted on the video, the purpose of the video and the timings that are available to shoot.
Exchange details	Yes
Explain intentions	Yes
Discuss fees/contract	Yes
Editorial policy	Yes
Are passes required?	No
Availability and timings	Yes
Local events	Yes
Dress code	No
Copyright issues	No
Children’s details	Yes
Transport/access:	Complete	Notes
Landmarks for directions	Yes
Neighbour disturbance	No
Risk of trespass	No
Internal access	Yes
Vehicle access	Yes
Toilets	Yes
Traffic control needed?	No
Shelter	Yes
Safety for hazardous environments	Yes
Tidal waters	No
Boats/safety	No
Camera/lighting:	Complete	Notes
Position of the sun	Yes
Window direction	Yes
Power supply	Yes	We will bring extra batteries for the Cannon cameras to make sure we have enough power to shoot everything we need
Size of location	Yes
Strobing	No
TV/computer screens	Yes
Is floor level?	Yes
Secure place for kit	Yes
Cables	Yes	There will be no cables during production so no risk for health and saftey
Smoke alarms/sprinklers	Yes
Sound:	Complete	Notes
Listen	Yes
Traffic/roadworks	No
Aircraft	No
Electrical hazards	Yes
Schools	No
Weather	No
Background music/PA system	No
Air conditional/fridges	No
Wooden floors	No
Things for director:	Complete	Notes
Take photos	Yes
GVs/top shots	Yes
Cutaways	Yes
Backgrounds	Yes
Events	Yes
Additional contributors	Yes	Karenza Wheatley, Samuel Goodfellow, Matthew Flower
Food/accommodation:	Complete	Notes
Eating	Yes
Hotels	No